Oct 08, 2025
Your marketing team has been frustrated with TeamSite for a while, but still manages to get the job done. When the OpenText WebCMS, formerly TeamSite, first appeared over two decades ago, it wasn’t cutting-edge but a “safe” option for managing digital content experiences.
But nowadays, that safe option is costing your business. Not only are your marketing and IT departments struggling to keep up with modern demands, but your customers are the ones who suffer and move to your competitors instead.
Moving on from TeamSite is on the agenda, but as a large enterprise with your entire business invested in this platform, selecting the right alternative and making the move can seem daunting. In this article, we’ll explain the severity of your problems with TeamSite and why you should move to a modern DXP like Sitecore, AEM, or Optimizely.
Key Takeaways
- OpenText TeamSite is an outdated CMS plagued by a complex architecture, a poor user interface, a steep learning curve, and a high total cost of ownership.
- Enterprises that continue to stay on the platform will miss out on DXPs with modern functionality, including a cloud-native architecture, advanced personalization, omnichannel content delivery, and composability.
- Where should you go from TeamSite? Solutions like AEM, Sitecore XM Cloud, and Optimizely One represent better alternatives with a modern architecture.Solutions like AEM, Sitecore XM Cloud, and Optimizely One represent better alternatives with a modern architecture.
- Businesses can rely on a partner like Oshyn to help them migrate to one of these modern DXPs, where they can realize benefits such as improved performance and enhanced customer satisfaction.
Common Problems Associated with TeamSite CMS
OpenText TeamSite users have frequently complained about its outdated architecture and buggy interface, but these are only a few of the issues that arise, and many companies that experience them may not fully understand the extent of the problem.
- Outdated and Complex Architecture: TeamSite operates on a traditional, monolithic architecture with limited updates, making it difficult for modern enterprises to scale, integrate new technologies, or maintain agility.
- Poor User Interface: TeamSite users frequently get lost due to the inconsistent and difficult-to-navigate user interface, particularly for enterprises with multiple website properties.
- Buggy Interface: TeamSite doesn’t offer the best user experience and is frequently plagued by bugs and inconsistencies that force content teams into workarounds.
- Steep Learning Curve: Given OpenText’s general complexity, its steep learning curve makes it challenging to train new users or fully leverage its capabilities.
- Upgrade & Maintenance Challenges: OpenText TeamSite requires time-consuming and expensive upgrades and maintenance. Additionally, even when feature issues are addressed in new releases, some customers report lengthy upgrade cycles with inconsistent timelines.
- High Total Cost of Ownership: The combination of expensive license costs and costly upgrade and maintenance requirements results in a high total cost of ownership for TeamSite.
Why Move on From OpenText TeamSite
Some TeamSite users may have already upgraded to the latest OpenText Web CMS. And if you’re not currently experiencing the abovementioned issues, moving might seem unnecessary. However, there are a few opportunities you might be missing out on by not migrating to a modern platform.
Personalization
TeamSite lacks the advanced personalization and contextualization capabilities that customers expect from a modern DXP for managing the entire customer journey. This means that marketing teams can’t effectively personalize the digital experience for customers in a way that has become expected.
Omnichannel Content Delivery
Although TeamSite offers some headless functionality, allowing marketing teams to launch headless websites, it lacks the ability to effectively create and manage true omnichannel experiences that span multiple channels beyond the website, including mobile apps, digital kiosks, and more.
Composability
Most modern DXPs offer the option of a composable architecture, which enables businesses to select best-of-breed tools for their needs and then connect the platform to other solutions using APIs. However, TeamSite’s monolithic architecture doesn't allow such flexibility, limiting the options for businesses to connect tools to manage the digital experience.
Cloud-native Architecture
Modern DXPs aren’t restricted to the on-premises implementation options that TeamSite relies on. This enables teams to leverage the cloud, taking advantage of its speed, performance, and scalability benefits.
Best Alternatives to OpenText TeamSite
Enterprises seeking TeamSite alternatives require platforms that offer enhanced digital experience management, personalization, and integration capabilities for the modern world. They also need to know they can count on advanced, enterprise-grade functionality, ease of use, and a modern architecture.
Three leading DXP platforms—Optimizely One, Adobe Experience Manager (AEM), and Sitecore—meet this requirement.
Sitecore vs. OpenText TeamSite
Sitecore provides digital experience solutions through two approaches: a composable SaaS DXP and an all-in-one Platform DXP, Sitecore XP. The SaaS DXP comprises modular cloud products, including XM Cloud, Sitecore Search, CDP, and Personalize. Sitecore manages upgrades and infrastructure to provide enterprises with flexibility and agility.
Enterprises considering moving away from TeamSite will likely benefit from XM Cloud and a composable setup that utilizes additional products, such as Sitecore Search, Personalize, and CDP. This offers multiple benefits, including:
- Content Authoring & Marketing Tooling: Sitecore offers more advanced content marketing tools, including a visual editing interface.
- Composable Architecture: Sitecore’s SaaS-based architecture enables businesses to leverage composability and create a customized tech stack tailored to their needs.
- Scalability: Sitecore’s cloud-native architecture enables easier scalability as enterprise needs evolve.
Adobe Experience Manager vs. OpenText TeamSite
Adobe Experience Manager (AEM), part of Adobe Experience Cloud, is a leading content and digital asset management system for delivering end-to-end digital experiences. Its multilingual, multi-platform capabilities streamline content creation and delivery.
Compared to OpenText TeamSite, AEM offers several advantages:
- Deep Integration with Adobe Creative Suite: Organizations using tools like Photoshop will benefit from integration with AEM.
- Wide Feature Assortment: AEM’s DXP offers a diverse range of features and functionalities, including advanced AI capabilities that support content management, personalization, customer journey orchestration, and more.
- Built-in Digital Asset Management: AEM’s DAM functionality enables enterprises to manage digital assets and experiences more efficiently.
Optimizely One vs. OpenText TeamSite
Optimizely One is a comprehensive DXP suite that includes CMS, personalization, customer data, commerce, and analytics. It enables the management of the entire content lifecycle. The platform can be deployed on-premises or in a private cloud, while SaaS versions of solutions like Optimizely CMS and Personalize give businesses the flexibility and benefits of the cloud.
Optimizely One offers a notable alternative to TeamSite by providing:
- Ease of Use: Optimizely One offers enterprise teams a straightforward setup and intuitive interface.
- Advanced Experimentation Features: Optimizely’s advanced testing & experimentation features enable marketing teams to optimize digital experiences and conversions.
- Advanced Content Marketing Functionality: Optimizely’s content marketing functionality enables marketing teams to plan and execute marketing campaigns and build advanced content workflows.
How Oshyn Can Solve Your TeamSite Migration Problems
In today's world, TeamSite can be like an anchor dragging down your business, as periodic patches and updates only serve to paper over the cracks. Enterprises can catch up to the competition by migrating to a modern solution such as Optimizely One, AEM, or Sitecore XM Cloud. However, a large-scale enterprise migration isn’t something you should undertake alone, and it's helpful to have support.
Using our patented Siteport™ technology, Oshyn makes migration convenient, fast, and cost-effective when migrating to Sitecore, Optimizely, or AEM.
Oshyn partners with the world's best brands and creative agencies to create exceptional digital marketing solutions. We are partners of Sitecore, Adobe, and Optimizely, providing various marketing technology services. These services include developing, implementing, maintaining, and managing consumer-facing digital experiences, such as websites and mobile apps, to enable creative talent to focus on what they do best: creating amazing work.
Migrating to AEM as a Cloud Service from TeamSite Improves Performance by Over 40%
Residents of a major U.S. city expected more from their digital services, but the city’s legacy TeamSite platform couldn’t keep up. To enhance satisfaction, performance, and accessibility, city leaders made the strategic decision to migrate to Adobe Experience Manager as a Cloud Service (AEMaaCS).
Following a successful migration with Oshyn’s help, resident satisfaction increased to 99.6%, performance improved by 44%, and accessibility improved by 23%. Today, the city’s website reflects a modern, compliant, and inclusive experience.
Ready to modernize your digital experience by moving away from OpenText TeamSite? Contact us to learn how we can assist you.
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